This policy provides guidelines for reclaiming and reusing equipment from current or former employees. It outlines the steps that must be carried out by authorized individuals before this equipment can be considered safe to reassign. The following checklist will help ensure that all the appropriate steps are taken for equipment reassignment.

From the policy:

ASSET TRACKING/MANAGEMENT
All companies should perform asset tracking, whether they use vendor products, paid third-party tools, free solutions or even a simple spreadsheet.

Without reliable asset tracking, any equipment reassignment policy will be impossible to implement effectively.

Asset details that should be tracked include:

• Serial number
• Invoice number
• Original PO number
• Manufacturer
• Model number
• Description of equipment
• Operating system
• Date of assignment
• Repair and replacement history
• User and group responsible for equipment