This policy from TechRepublic Premium provides guidelines for the appropriate use of electronic communications. It covers topics such as privacy, confidentiality and security; ensures electronic communications resources are used for appropriate purposes; informs employees regarding the applicability of laws and company policies to electronic communications; and prevents disruptions to and misuse of company electronic communications resources, services and activities.

From the policy:

COMPLIANCE REQUIREMENTS

• Electronic communications will be used only for company business.
• Only authorized individuals can utilize company electronic communications. No non-employees are allowed to do so except where permitted by authorized personnel.
• When utilizing electronic communications, employees must adhere to all laws, including those involving copyrights and/or intellectual property.
• The company owns all electronic communications, regardless of form and reserves the right to manage and maintain them as needed.
• No expectation of employee privacy exists. The company has the right to monitor and inspect the content of electronic communications, with or without the sender or recipient’s knowledge and/or consent.
• Sensitive or confidential data must be encrypted both in transit and while stored (at rest).