The Best Payroll Apps of 2023

Gusto: Best for small businesses

Gusto is a thorough and approachable service that many businesses are currently using to transform their payroll operations. This application is perfect for small businesses and remote organizations, and includes a suite of helpful scalability tools. At its core, Gusto is a simple and effective payroll app for businesses looking to evolve.

Features

Organizations have access to great tools through Gusto. The service offers start-up features, tax calculators, full-service payroll, payment insights and so much more. The app makes it easy to manage health and retirement benefits, and it helps organizations onboard new employees.

Gusto also helps HR teams track work hours and project development, and many of these tools are highly sophisticated. For example, geolocation features allow HR professionals to track employee hours whenever they are in designated workspaces. Businesses can also customize PTO parameters, sync calendars uniformly and develop employee benefit plans.

Pros

• A powerful app with a simple UI.
• Easy and effective customization.
• High-quality remote connectivity.
• Data syncing and time management tools.
• Affordable price perfect for enterprises looking to streamline payroll processes.
• Especially valuable for small businesses, which can take advantage of many features unique to non-corporate entities.

Cons

• Higher subscription tiers can become expensive.
• Not as effective for large brands.

Pricing

• Simple: $40 per month + $6 per person.
• Plus: $80 per month + $12 per person.
• Premium: Custom pricing.

Rippling: Best all-in-one solution

Of all the payroll apps on this list, Rippling is arguably the best platform for all-in-one payroll management. The platform’s HR system alone is rated almost perfectly among professionals. Rippling also offers a suite of IT and finance tools, and allows you to manage all aspects of your workforce from one place. It truly is a great option for businesses looking to develop a holistic payroll plan.

Features

Rippling includes automation tools, talent acquisition features, employee permissions for certain payroll aspects and global payroll tools. Basically, Rippling supports a variety of business structures, but be prepared to pay handsomely for the platform’s services.

Pros

• Rippling provides a thorough all-in-one solution.
• The service is excellent for companies looking to scale.
• Rippling instigates self-service and alleviates pressure on HR teams.
• Automation tools are helpful.

Cons

• Modular approach requires a more expensive subscription in order to access premier tools.
• Features a complex interface.
• No free trial.

Pricing

Rippling starts at only $35 a month with $8 per employee, but the final pricing depends on your unique needs.

Paychex: Best for HR

Paychex is an effective payroll app for any business looking to streamline their company payments. Complete with an especially detailed set of HR tools, Paychex prioritizes management and allows organizations to flourish.

Features

Paychex includes full-time HR support, management of employee onboarding and retirement, payroll integration, tax/filing calculations and automated tracking reports. The service is, at its simplest, a platform that incorporates all the essentials of workplace management. However, it can also be a haven for HR professionals who want more control over the data and projects of their teams.

If you’re looking for a sophisticated suite of HR tools for your business, Paychex might be the service for you.

Pros

• Paychex is effective for large organizations or companies looking to scale.
• The payroll app also supports high-quality mobile connectivity.
• Paychex includes specialized features for small, mid-sized and large organizations respectively.
• Includes detailed insights and analytics.

Cons

• The platform is not transparent with its pricing.
• There aren’t as many automated tools as you might find with other payroll apps.

Pricing

• Essentials: $39 per month + $5 per employee.
• Select: Custom pricing.
• Pro: Custom pricing

Justworks: Best for simplicity

Justworks… well, it just works. It’s that simple. The service includes a few basic features that organizations can instantly take advantage of. These include automation, benefits and compliance tools, but the app also has a few more specific functions.

Features

Justworks offers a multitude of features that could prove invaluable to your organization. From automated capabilities to a suite of HR add-ons for management teams, Justworks gives enterprises access to tools that help make operations easier. One of the best things about Justworks, however, is the interface. As mentioned above, Justworks is incredibly simple. Learning how to use new systems is easier on Justworks than on other comparable payroll applications.

Justworks also includes health insurance benefits, integration with other payroll apps and a support network that allows you to connect with Justworks whenever the need arises. The platform can easily promote business growth with its comprehensive tools.

Pros

• Justworks is easy to use.
• Employees can use the application to choose their own benefits, which makes onboarding and customization much quicker.
• The service allows for increased scalability.
• Using automated tools, Justworks allows teams to manage direct deposits and time tracking.

Cons

• Justworks does not allow advanced payroll tools for teams that work abroad, nor does it include W-2 data.
• The price is higher than many of its competitors.

Pricing

• Basic: $59 per month per employee (1–49 employees) or $49 per month per employee (50+ employees).
• Plus: $99 per month per employee (1–49 employees) or $89 per month per employee (50+ employees).

Papaya: Best for remote services

For organizations that work remotely or looking to hire global teams, Papaya is an app to be reckoned with. Operating in more than 160 countries around the world, Papaya makes it possible for businesses to connect their employees and make payments with ease. The service is used by some of the biggest companies in the world, including Microsoft and Shopify.

Features

Papaya includes powerful HR tools that allow professionals to oversee employee data in one simple dashboard. This Intelligence Suite makes data readily available and lets workers find their own payment reports.

As noted above, Papaya is a global payroll network. There are many high-quality tools on the platform that allow teams to work remotely without complications. Together, Papaya’s features allow you to manage payroll for your organization, even if your employees are working around the world.

Pros

• Papaya is a viable service for teams that operate in multiple countries.
• It can be useful for enterprises that employ independent contractors.

• The platform makes payments in 72 hours and is dedicated to facilitating quick operations.
• Papaya organizes insights and delivers helpful information to employers, making it possible for enterprises to find and address issues faster than they would with other applications.
• Migrating to the service is expedited with Papaya’s proprietary system.
• Papaya incorporates security features to help protect individual and corporate data.

Cons

• The price of the payroll app is high, especially when compared to competitors.
• Because of its reach, payment can be complex. In many cases, Papaya requires different payment procedures for different countries.

Pricing

• Full-Service Payroll: $12 per month per employee.
• Payroll Platform License: $3 per month per employee.
• Payments-as-a-Service: $3 per month per employee.
• Employer of Record: $650 per month per employee.
• Contractor Management: $2 per month per contractor.