The Top Wave Accounting Competitors and Alternatives for 2023

FreshBooks: Best overall Wave alternative

Starting price: $17 per month

Like Wave, FreshBooks’ unlimited customizable invoices make it a great solution for freelancers with service-based businesses. Both Wave and FreshBooks let you schedule automated recurring invoices, accept online payments through invoices and set up payment due date reminders. Both software tools also have notably user-friendly invoice templates that are simple to customize.

While FreshBooks offers unlimited invoices, each plan limits the number of clients you can bill each month. (With the cheapest plan, the number is just five.) Additionally, Wave Accounting uses double-entry accounting, which is the best way to catch and fix accounting mistakes early on. FreshBooks’ cheapest plan doesn’t include double-entry accounting, and it doesn’t include free access for your accountant, either.

FreshBooks’ pricing

FreshBooks is the only accounting software product on this list to offer both annual and month-to-month payment options. Customers who choose to pay annually lock in at least a 10% discount, though FreshBooks’ frequent discounts for both annual and monthly plans can run as deep as 70% off for six months.

Along with its custom enterprise-level accounting plan, FreshBooks has three invoicing, accounting and billing plans for small and midsize businesses:

• FreshBooks Lite starts at $17 per month or $183.60 per year.
• FreshBooks Plus starts at $30 per month or $324 per year.
• FreshBooks Premium starts at $55 per month or $594 per year.

FreshBooks also offers a 30-day free trial.

FreshBooks’ stand-out features

• Built-in time tracking, expense tracking and receipt capture.
• In-software tool for client communication and collaboration.
• Easy estimate-to-invoice conversion.
• Payroll integration with Gusto and SurePayroll.

FreshBooks’ pros

• Customizable invoices with thorough automation.
• Simple software setup with a clear, user-friendly interface.
• Uncomplicated client collaboration through FreshBooks’ client portal.

FreshBooks’ cons

• $11/mo. fee for each additional user.
• Billable clients limited by plan.
• Fewer third-party integrations than QuickBooks Online and Xero.

For a more in-depth look at FreshBooks’ features, pros and cons, read our FreshBooks review.

Xero: Best for product-based businesses

Starting price: $13 per month

Make most of your money selling products rather than services? Xero is the only accounting product on our list to offer inventory tracking with its cheapest plan.

Along with inventory management, Xero’s users get bank reconciliation, cash-flow management, quotes, invoices and bill tracking — starting at the comparatively low monthly cost of $13 ($156 per year). Xero’s more comprehensive plans add project tracking, expense management and multi-currency support.

Like Wave, Xero’s plans include unlimited users at no additional cost. Both providers also offer easy-to-customize invoices, though Xero’s cheapest plan limits users to sending just 20 invoices or quotes per month.

Xero’s pricing

Xero has three accounting plans for small and midsize businesses, making it a more scalable pick than Wave Accounting:

• Xero’s Early plan costs $13 per month.
• Xero’s Growing plan costs $37 per month.
• Xero’s Established plan costs $70 per month.

Each Xero plan includes a 30-day free trial.

Xero’s stand-out features

• Online payment acceptance through Stripe, GoCardless and more.
• Customizable purchase orders, easily convertible to bills.
• Thorough reporting features with simple accountant collaboration.
• Multi-currency acceptance with most expensive plan.

Xero’s pros

• More third-party integrations than any other accounting software for small businesses.
• Comprehensive features for product-based businesses, including inventory tracking.
• Notably user-friendly accounting software.

Xero’s cons

• Thorough expense tracking only included with priciest plan.
• Invoice and billing limits with cheaper plan.
• Online customer service only (no phone-based service).

Interested in learning more about Xero? Read our in-depth Xero review.

Zoho Books: Best free plan

Starting price: $0 per month

Zoho Books is among the most fully-featured accounting software providers on our list — even more so than industry favorite QuickBooks Online. With six different accounting plans, its scalable solution supports businesses as they grow from small start-ups to multi-state enterprises.

If your business’s revenue is below $50K USD per year, you can take advantage of Zoho Books’ free plan for small businesses. It allows for one user plus free accountant access, but note that you can’t add more users, even for an extra fee, unless you sign up for Zoho Books Standard or higher.

Zoho Books’ pricing

Zoho Books’ six plans range in price from $0 a month to $240 a month. Users can save by paying for each plan annually instead of month to month, though we suggest taking advantage of Zoho Books’ 14-day free trial before committing to an annual plan. Zoho’s starting prices are as follows:

• Zoho Standard costs $20/mo. billed monthly or $15/mo. billed annually.
• Zoho Professional costs $50/mo. billed monthly or $40/mo. billed annually.
• Zoho Premium costs $70/mo. billed monthly or $60/mo. billed annually.
• Zoho Elite costs $150/mo. billed monthly or $120/mo. billed annually.
• Zoho Ultimate costs $275/mo. billed monthly or $240/mo. billed annually.

Zoho Books’ stand-out features

Zoho Books’ free plan includes most of the same features as Wave Accounting as well as the basic features included in its competitors’ lowest-tier paid plans:

• Multi-lingual invoices with multiple automations (recurring invoices and late payment reminders, etc.)
• Estimates.
• Online payment acceptance with offline payment tracking.
• Mileage, expense and income tracking.
• Client management, including client portal for simple collaboration.
• Double-entry accounting with bank reconciliation, accountant access and chart of accounts.
• 1099 contractor management.

Higher-tier plans add bill pay, inventory management, project tracking, time tracking and in-depth reporting features.

Zoho Books’ pros

• Low additional user fee ($3/person/mo.), especially compared to FreshBooks ($11/person/mo.).
• Thorough automations with customizable workflows.
• Multiple plans with simple scalability.
• Excellent integration with Zoho’s full suite of products, including Zoho Projects and Zoho Invoice.

Zoho Books’ cons

• Higher starting price than competitors like Xero and Wave.
• Shorter free trial than most competitors.
• Automations and workflows can be confusing for first-time users and new business owners.
• Limited payroll integration options.

QuickBooks Online: Most user-friendly software

Starting price: $30 per month

QuickBooks Online, a cloud-based accounting service offered through powerhouse financial company Intuit, is among the most comprehensive, user-friendly accounting systems available. Its basic plan includes far more features than Wave Accounting, such as 1099 contractor management. Its mobile app comes with mileage tracking. The software’s expense tracking and tax categorization simplify tax time for freelancers who depend on tax write-offs at the end of the year.

However, many small businesses don’t have the budget for QuickBooks’ above-average starting price. As opposed to the $0 you’ll pay to use Wave Accounting, QuickBooks Online’s cheapest plan will cost you $360 a year (not accounting for a month-long free trial or three-month discount).

QuickBooks Online’s pricing

QuickBooks Online has four cloud-based accounting plans for small businesses:

• QuickBooks Simple Start costs $30 per month.
• QuickBooks Essentials costs $55 per month.
• QuickBooks Plus costs $85 per month.
• QuickBooks Advanced costs $200 per month.

First-time QuickBooks users can sign up for a 30-day free trial or take advantage of a 50% off discount for three months. Even with the three-month discount, though, QuickBooks Online’s high starting price puts it outside many business owners’ budgets.

Additionally, QuickBooks increases its pricing much more frequently (and with much less advance warning) than other accounting solutions. If you sign up for QuickBooks, be aware that you might be paying more for the same plan a year down the line than you would initially.

QuickBooks Online’s stand-out features

• Time tracking, project management and inventory tracking (with higher-tier plans only).
• Access for up to 25 users.
• Simple sales tax tracking.
• Maximized tax savings through easy expense categorization.
• More accounting reports than most competitors.

QuickBooks Online’s pros

• Hundreds of built-in third-party app integrations for payroll, job costing, time management, inventory tracking and more.
• Comprehensive accounting and bookkeeping features.
• Freelance-friendly focus on expense tracking and expense categorization for tax time.
• Fairly seamless syncing with the Intuit suite of products, including TurboTax, Mint and QuickBooks Online Payroll.

QuickBooks Online’s cons

• Substantially higher starting price than most competitors.
• Comparatively frequent price hikes.
• Below-average customer support ratings.
• Comparatively high software learning curve for first-time business owners.

Kashoo: Best free invoicing app

Starting price: $0 per month

Kashoo is a small-business-focused accounting service that offers paid accounting software alongside a free invoicing app, TrulySmall Invoicing. TrulySmall’s invoicing features are nearly as comprehensive as FreshBooks’ and include automated payment reminders, unlimited invoices, invoice-based payment acceptance, and unlimited estimates that convert easily to invoices once you and your client agree on payment and services.

Kashoo also has two paid accounting plans, both of which have enough features to compare favorably to big-name competitors like QuickBooks and Xero. Whether you opt for Kashoo’s free or paid plan, you’ll get the same direct line to customer support with top-notch level of customer service and tech support. Unlike Wave Accounting and Xero, Kashoo’s customer service is available both over the phone and via email.

Kashoo’s pricing

Kashoo has one free invoicing plan for freelancers plus two paid plans for small and growing businesses:

• TrulySmall Invoicing is completely free.
• TrulySmall Accounting costs $216 per year (roughly $18 per month).
• Kashoo Accounting costs $324 per year (roughly $27 per month).

Like Zoho Books, Kashoo’s free trial period lasts just 14 days rather than 30.

Kashoo’s stand-out features

While Kashoo’s free invoicing plan comes with essential invoicing features only, both of its paid plans include the following bookkeeping services:

• Automatic bank reconciliation.
• Expense tracking.
• IRS-friendly chart of accounts.
• Online payment acceptance.
• Well-reviewed, fully functional mobile apps for Android and iOS.

On top of the basic features offered with TrulySmall Accounting, the more advanced Kashoo plan includes inventory management, project management and optional payroll integration with SurePayroll (along with a handful of other small-business payroll providers).

Kashoo’s pros

• Customer support available via email or over the phone.
• Solidly user-friendly apps with easy, intuitive setup.
• Comprehensive accounting automations, including automatic bank reconciliation with both paid plans.

Kashoo’s cons

• Fairly limited accounting features compared to competitors like Zoho and Intuit QuickBooks.
• Limited invoice customization with both TrulySmall plans.
• Middle-of-the-road pricing.

Sage Business Cloud Accounting: Best for midsize businesses

Starting price: $10 per month

Apart from Kashoo’s TrulySmall Invoicing and Zoho Books’ free plan, Sage Business Cloud Accounting is the cheapest accounting product on our list. For $10 a month, users can create invoices, track bills and check expenses with automatic bank reconciliation. While Sage’s entry-level plan doesn’t have as many features as Wave Accounting has for free, its thorough automations can save enough time to make the price worth it for tech-savvy business owners.

Sage Accounting distinguishes itself from the rest of the accounting software market by offering exceptional customer service. Software users who purchase a Sage membership can access hundreds of talks, online classes and other learning resources. This add-on feature is especially useful for first-time business owners who are learning the legal and financial ropes of self-employment.

Sage’s pricing

Sage Business Cloud has two accounting plans:

• Sage Accounting Start costs $10 per month and includes one user + accountant access.
• Sage Accounting costs $25 per month and includes unlimited users.

Sage runs frequent sales with better-than-average discounts, though these discounts typically apply to the Sage Accounting plan only (not the Start plan). For instance, as of June 2023, new customers can get Sage Accounting at 70% off for six months.

Sage’s stand-out features

• Cash flow forecasting.
• Unlimited quotes, estimates and invoices.
• Automatic bank reconciliation.
• Expense tracking, including receipt capture with higher-tier plan.
• Mobile app access.

Sage’s pros

• 24/7 customer support (online only).
• Unlimited users with higher-tier plan.
• Excellent community resources for new business owners.
• Sage Payroll integration.

Sage’s cons

• Additional fee for receipt scanning.
• Receipt-scanning add-on available with pricier plan only.
• Higher learning curve for users new to accounting software.